How outsourcing Email management can benefit your work life balance

Are you one of those people that dreads opening your email inbox after a weekend away. Feel like you can't take a holiday because you know all those unanswered emails will be filling up your inbox? It can be bad enough just coming back after a lunch break.

There is no doubt that email is an incredibly useful communication tool but how can you manage it more effectively? All those unanswered or unopened emails can lead to high levels of stress and overwhelm.

Here's some tips to help you manage your email more effectively and efficiently:-

1. Only open your email box and read emails once or twice a day and stick to it. We have clients who only check their emails once every couple of days. You can always put on an auto responder telling people the times you check your messages and to call or message you if their query is urgent.

2. When you check your emails make an instant decision as to which are easy to respond to right now. Generally if it will take you less than a couple of minutes to reply then do it immediately. Why? Because often it can take you longer to store the information away in your brain, save and flag the email for follow up than it would to just respond immediately.

3. Organise your mailbox by setting up folders. Create folders for specific projects and 'To Do' items, 'Follow Up' etc and file your emails accordingly. This makes your in box less cluttered and it's easy to find emails you know you need to follow up on or relating to a specific client or project.

if you're inbox is full of hundreds of emails then this will take some time to set up initially but in the long run it is going to save you heaps of time and make you feel much more organised and in control. Love Admin can help you with this task and ongoing maintenance.

4. Create Rules. Most email providers these days enable you to create rules for incoming mail such that items from a particular sender are automatically diverted into a specific folder which saves you time having to do it manually. You can also use this to divert newsletters or regularly received junk mail to a specific folder to keep your main inbox clean and uncluttered.

Here at Love Admin we have loads of experience in managing clients email accounts, creating folders and creating rules for incoming mail. We'd love to help you too.

5. If you have a team and find you are all sending a lot of emails to each other then consider using a free program such as Slack (www.slack.com). This keeps all staff communications together in one place instead of filling up your inbox.

Email management is just one of the tasks a Virtual Assistant can take on for you to free up your time leaving you to concentrate on other aspects of your business.

Running a busy business can be very overwhelming and it often feels like there are not enough hours in the day and a 'To Do' list that keeps getting longer. Contact Love Admin today if you want to free up your time and create a better work life balance. We love the jobs you hate.

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